The Exhibitor Centre contains important information to make your move-in, move-out and overall experience smooth and memorable. Found here is the exhibitor manual—which we urge you to read carefully—and all the due dates and forms you need to prepare your booth for the trade show. Please click on the link to the appropriate form, fill it out and return to each vendor as indicated on each form.

Please also make note of the service deadlines on these forms. If you have any questions, contact the individual vendors directly. Vendor phone numbers are listed on the forms and in the contact list.

If you are not using the services of the official decorator (GES), and you are using an exhibitor-appointed contractor (EAC), please complete and return the EAC form (pg. 7) in the GES manual.

HRPA Trade Show Customer Service:
416.923.2324 or 1.800.387.1311; ext. 347 or 345

Important Dates & Deadlines

Applications for Exhibit Space & Applicable Deposits

Deposit of 50% required at time of booking to secure space

Registration for returning exhibitors April 08, 2017 Open
Registration for new exhibitors May 08, 2017 Open
Final booth payment due from all exhibitors August 31, 2017 Closed

Advertising in the Conference program

Space Closing December 06, 2017 Open
Material Closing January 06, 2018 Open

Other Conference Items

Hotel Reservations September 01, 2017 Room blocks for HRPA18 will be open for exhibitors in September. Open
Complimentary Exhibitor Listings for Program December 01, 2017 Open
Hanging Signs, Banners January 05, 2018 The early bird pricing ends January 17, 2018; Regular/Onsite pricing begins January 30, 2018 Closed
GES Logistics Advanced Warehouse Date Start Date December 27, 2017 Deadline January 23, 2018 Closed
MTCC Parking Pass Start Date August 18, 2017 Deadline January 16, 2018 Closed
MTCC Services Start Date August 18, 2017 Deadline January 16, 2018 Additional Services Closed
SHOWTECH Power & Lighting Start Date September 01, 2017 Deadline January 17, 2018 Closed
Freeman Audio Visual Start Date August 18, 2017 Deadline January 16, 2018 Closed
Certificate of Insurance January 09, 2018 Closed
LEAD Retrieval January 07, 2018 Conexsys Closed
Direct Shipment to the MTCC January 30, 2018 Shipments will be refused prior to this date Open

Download Exhibitor Show Checklist


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